5 Ways Of Assessing The Cost Of A Business Phone Service

5 Ways Of Assessing The Cost Of A Business Phone Service

by Guest Author September 26, 2012

Business owners will go an extra mile just to find a cheaper alternative for their business tools, as long as it retains the quality, while serving its intended purpose. Price is not the only factor to consider when assessing the viability of a long distance business phone service for your staff. Here are five other important factors to consider, as well as their implications to your business. Ensure you find the right balance of price and quality when it comes to your business communication needs!

1.    Fines levied against late payments

When signing a contract with a phone service provider, read the fine print carefully. It is further advisable to seek user reviews on the same service before signing up. Often, your potential provider will work perfectly on the sales pitch to make it enticing for first time buyers, while including punitive clauses on penalties. The interest cost of late payment could surpass the gains made in substituting a fixed line for a virtual phone system.

2.    Installation and set-up charges

Virtual plans usually have their pricing plans pegged on the entry point, and upgrade process. Even when regular running costs appear very minimal, the cost of switching from your current provider should match the benefits you expect to get, otherwise, the switch would be uneconomical.

3.    Availability and qualifications for discounts

A service that bears a high price tag for monthly usage may still be a viable opportunity for your business, if its plan carries discounts, and if it is dependent on usage. For example, many providers will offer reduced charges for off-peak usage, and by altering your business communication schedule with clients, you can ride on these benefits.

4.    The versatility of the equipment/technology

The world continues to witness an avalanche of communication technology revolutions, and the industry is responding to the dynamic trend with protocols and standardizations. Ensure that your equipment does not become obsolete a short while after your purchase, look for providers and vendors who will offer you a money back guarantee.

5.    The billing schedule

The phone service provider is a business entity and will have its preferred way of collecting service fees from its customers. On the other hand, your business will also depend on your billing cycle to clients, to generate the revenue that is necessary to pay for your service costs. It is important that the two cycles merge, in order to reduce the chances of late payments, and avoid the penalties associated with the same.

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